MTSS Coordinator Checklist

This checklist maps out what an MTSS coordinator role actually covers, from setting up the system to sustaining it year over year. It's useful both as a role-clarity tool for a coordinator stepping into the position, and as a self-check for one already in the seat who wants to make sure nothing foundational is being missed.

The checklist spans eight areas:

• System Development & Alignment: Communicate a clear MTSS framework, organize staff roles and rosters, and align procedures to the school's implementation stage
• MTSS Team Facilitation: Lead efficient, goal-driven meetings using agendas and consistent processes, assign action steps with timelines, and ensure broad representation in problem-solving
• Data-Based Decision Making: Coordinate screening across academics, behavior, SEL, and attendance, and use data, not assumptions, to assign supports and catch early indicators
• Intervention & Support Systems: Maintain an evidence-based intervention menu, match supports to student needs, and evaluate and adjust based on progress-monitoring data
• Coaching & Capacity Building: Provide ongoing MTSS professional learning, coach teams to strengthen implementation, and develop building-level MTSS leads
• Equity & Access: Review data for disproportionality, ensure equitable access across student groups, strengthen Tier 1 practices, and use objective criteria for tier movement
• Implementation Documentation: Ensure validated screening and progress-monitoring tools, use dashboards to track fidelity, and maintain standardized templates and accessible records
• Continuous Improvement: Conduct regular implementation reviews, share outcome data with stakeholders, celebrate effective practices, and plan for long-term sustainability

Because the list spans everything from meeting facilitation to equity review to staffing sustainability, it works well as a periodic audit, a coordinator (or their supervisor) can revisit it once or twice a year to spot which area needs attention next, rather than trying to strengthen all eight at once.

Download the MTSS Coordinator Checklist

In Behavior Advantage: Use the platform's Data & Graphs and Reports tools to support the Data-Based Decision Making and Implementation Documentation categories, and pair this checklist with the MTSS Behavior Support Meeting Agenda and MTSS Implementation Plan for the Team Facilitation and System Development categories.