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Create Frequency & Duration Data Tool

Learn how to create a Frequency or Duration Data Tool to monitor behavior occurrence, duration, latency, or interval data over time.

Create a New Frequency/Duration Data Tool

From a student’s Data & Graphs screen, Click Create New Frequency/Duration Data Tool.

Graph Description

Enter a name for the data tool. This field is required.

Data Targets

Select one or more behaviors to monitor, including:

  • Challenging Behaviors to decrease
  • Replacement Behaviors to increase

Or, click Add Custom Data Target to create your own behavior label.

Tip: Keep behavior labels brief. Operational definitions should be documented elsewhere, as long labels may not fully display on the PDF data sheet or graph legend.

Data Collection Type

For each Data Target, select one of the following:

  • Frequency Only – Records the number of occurrences.
  • Frequency and Duration – Records both the number of occurrences and the length of each occurrence.

Click Save to create the data tool.

Printable Data Sheet (Optional)

Click Data Form PDF to view or print a data sheet that provides space to collect up to five days of data for later entry into Behavior Advantage.


Entering Data

Click Enter Data to record data for one or more dates.

For each entry, record:

  • Date
  • Comments (optional)
  • Frequency (total number of occurrences)
  • Duration (start and stop times for each occurrence, when applicable)

Use the calendar and clock icons to select dates and times.

Tip: Verify that AM/PM is selected correctly. If the AM/PM selector is hidden, reduce your browser zoom level.

When recording duration, enter a Start Time and Stop Time and Total Minutes will be calculated automatically. Or, enter a Start Time and Total Minutes and the Stop Time will be calculated automatically.

Click Add time to record additional occurrences or periods of the behavior for the same date. Each duration can be entered separately while the total duration for the day is calculated for you.

Enter the total number of occurrences in Total Frequency Count, when applicable.

If no behavior occurred on a date, select No Behaviors Observed.

To remove a duration entry, click the red Trash icon.

Click Save to continue editing, or Save + New to save the current entry and begin a new one.

Viewing Data and Graphs

To review existing data:

  • Click the Data Tool Name to view the setup page and Data History.
  • Click Graph to display automatically generated graphs of saved data.

Graph Features

The graph displays:

  • A line graph showing frequency by date.
  • A bar graph showing total duration by date.
  • A legend displaying each Data Target and its daily average.

Use the Graph Options panel to:

  • Select Data Targets.
  • Display Frequency, Duration, or both.
  • Show or hide Trend lines.
  • Customize the date range.
  • Customize the Duration by Time of Day Graph.
  • Add or manage Phase Lines.

Duration by Time of Day Graph

When Duration data is collected, an additional graph displays the average duration of the behavior by time of day.

Duration data is grouped into time intervals, allowing teams to identify patterns in when longer or shorter episodes of behavior tend to occur. Each bar represents the average duration of occurrences recorded within that time interval.

The graph legend also displays the average total duration per day and the range of times included in the graph.

Use the Duration by Time of Day Graph section of the Graph Controls to customize the display:

  • Interval Start Time and Interval End Time set the time of day included in the graph.
  • Interval Length determines how the data is grouped. Select an interval from 5 to 60 minutes.

Adjusting the interval length can provide a broader or more detailed view of time-of-day patterns. For example, shorter intervals can help identify more specific periods when behavior is occurring, while longer intervals provide a more general view across the day.

This graph can help teams identify time-of-day patterns that may be useful when reviewing routines, activities, environmental variables, or other factors associated with behavior.

Show Trendlines

Trendlines provide a simplified view of change over time using a linear best-fit line for the selected date range.

Under Show Trendlines, select Yes, then click Generate Graph. A trendline will display for each selected Data Target.

The Trendline Summary below the graph summarizes the direction and amount of change indicated by each trendline, including the estimated percentage increase or decrease from the beginning to the end of the selected date range.

Trendlines can help teams identify overall patterns in the data, particularly when daily values vary. They should be considered alongside the individual data points and other relevant information when evaluating student progress.

Phase Lines

Phase Lines help identify important events or changes that may influence behavior.

Examples include:

  • Beginning or ending baseline.
  • BIP implementation.
  • Intervention changes.
  • Medication changes.
  • Classroom or placement changes.

Click Phase Lines + to add one or more Phase Lines, then click Update to refresh the graph.

Click Download Graph to view or print the graph as displayed.


Data History

The Data History table displays the Date, Comments, and Last Modified date for each saved entry.

Click any Date to view or edit the detailed data collected for that entry.